Return Material Authorization Letter - Circular

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Here you can get a sample Letter / Circular format for Defining Procedure & Authorisation for recalling of Material sold by you / your company.
                               

                                                                                          
Your Company Name

                                                                                                                                 Date
CIRCULAR



To:

All Branches
Name of your Company



Sub: Approval Procedure for Material Return.

It has been observed that Credit Notes for substantial amounts are being issued every month from the branches to account for the material returned from the parties. At present there is no predefined approval procedure in place to have a control over the material returns. Henceforth, Advice for/or Credit Notes for material return can only be issued by the branches with written approval from the appropriate authority as per following:-

Sl No
Net Sales Value
Approval Authority
1
Up to 5.00 lacs
Sr. Br Manager/Regional Manager & Above
2
+ 5.00 Lacs up to 15.00 lacs
Vice President & Above
3
+ 15.00 Lacs
President

All Branches are also advised to raise only those bills for the materials which can easily be despatched during the same month.

Authorised Signatory



Name
Designation

Cc :      Name, President
Cc :      Name, Vice President
Cc :      Name, Ast. Vice President
Cc :      Name, RMs & BMs

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